Privacy Policy
Avon Dental HIPAA NOTICE OF PRIVACY PRACTICES
Updated: 2/6/26
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND
DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT
CAREFULLY.
Purpose
We respect your privacy. We are also legally required to maintain the privacy of your protected health
information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA).
As part of our commitment and legal compliance, we are providing you with this Notice of Privacy
Practices (Notice). This Notice describes:
- Our legal duties and privacy practices regarding your PHI, including our duty to notify you
following a data breach of your unsecured PHI. - Our permitted uses and disclosures of your PHI.
- Your rights regarding your PHI.
PHI Defined
Your PHI:
- Is health information about you:
- which someone may use to identify you; and
- which we keep or transmit in electronic, oral, or written form.
- Includes information such as your:
- name;
- contact information;
- past, present, or future physical or mental health or medical conditions;
- payment for health care products or services; or
- prescriptions.
Scope
We create a record of the care and health services you receive, to provide your care, and to comply with
certain legal requirements. This Notice applies to all the PHI that we generate.
We and our employees and other workforce members follow the duties and privacy practices that this
Notice describes and any changes once they take effect.
Changes to this Notice
We can change the terms of this Notice, and the changes will apply to all information we have about you.
The new notice will be available on request, in our office, and on our website.
Data Breach Notification
We will promptly notify you if a data breach occurs that may have compromised the privacy or security of
your PHI. We will notify you within the legally required time frame. Most of the time, we will notify you
in writing, by first-class mail, or we may email you if you have provided us with your current email
address and you have previously agreed to receive notices electronically.
Your Rights
As a patient, you have the rights regarding medical information that we maintain about you:
- Right to Inspect and Copy: You have the right to inspect and obtain a copy of your paper or electronic
protected health information. If you request a copy of the information, we may charge a fee for the costs
of copying, mailing, or other supplies associated with your request. We may deny your request in certain
very limited circumstances. - Right to Amend Your Records: If you feel that health information we have about you is incorrect or
incomplete, you may ask us to amend the information. You also must provide a reason that supports your
request. - Right to Request Confidential Communications: You have the right to request that we communicate
with you about health-related matters in a certain way or at a certain location (e.g., work phone vs. home
mail). - Right to Request Restrictions on Use or Disclosure: You have the right to request a restriction on the
health information we use or disclose about you for treatment, payment, or health care operations. We are
not required to agree to your request unless it involves a service for which you paid out-of-pocket in full. - Right to an Accounting of Disclosures: You have the right to request a list of certain disclosures we
have made of your health information for purposes other than treatment, payment, or operations. - Choose someone to act for you: If you have given someone medical power of attorney or if someone
is your legal guardian, that person can exercise your rights and make choices about your PHI. - Right to Receive a Copy of this Notice: You have the right to request a copy of this notice in print or
electronic form at any time.
Your Choices
For certain health information, you can tell us your choices about what we share. If you have a clear preference, please contact us at info@youravondentist.com and we will make reasonable efforts to follow your instructions regarding sharing with family, friends, or in disaster relief situations.
How We Collect Information
At Avon Dental, we may collect:
- Personal Information: Name, contact details, and insurance information.
- Health Information: Medical and dental history, diagnoses, treatment plans, and billing details.
- Technology-Based Information: IP addresses, cookies, and online analytics when you interact with
our website.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
How We May Use and Disclose Health Information About You
- Treatment: We may use or disclose health information to facilitate treatment or manage your dental
care. - Payment: We may use and disclose health information to determine eligibility, coordinate coverage, or
facilitate payment for services. - Healthcare Operations: We may use your PHI to support business activities such as quality
assessment, employee reviews, and appointment scheduling. - Electronic Communications & Recording: We may monitor or record electronic communications for
quality assurance and training, in compliance with applicable state and federal laws. - Our Business Associates: We may disclose PHI to outside entities that perform services on our behalf
(e.g., legal or auditing), provided they contractually agree to safeguard your PHI. - Legal Requirements: We may disclose PHI without your authorization as required by law (e.g., public
health issues, abuse/neglect, or law enforcement).
Substance Use Disorder Records: Some health information, specifically alcohol and/or substance
use disorder (SUD) treatment records protected by 42 CFR Part 2, is subject to heightened
confidentiality protections. We will only use or disclose these records with your written consent or as
permitted by law. If we receive your SUD records through your consent, we may use or disclose
them for treatment, payment, and healthcare operations, unless you provide a specific restriction.
Legal Proceedings: > In no event will we use or disclose your Part 2 Program records (or testimony
describing those records) in any civil, criminal, administrative, or legislative proceedings against
you, unless authorized by your express consent or a specific court order issued after you have been
given notice.
Our Use of Artificial Intelligence (AI)
To enhance care, AI technologies may be incorporated into certain aspects of healthcare operations. We
may use and disclose your health information in connection with AI solutions for predictions,
recommendations, or decisions regarding treatment, payment, or operations.
- Transparency: We will strive to inform patients about the use of AI documentation tools.
- Purpose: AI may be used for summarizing encounters, aiding diagnostics, revenue cycle management,
and predictive scheduling. - Patient Control: You have the right to opt out of the use of AI in your care (e.g., choosing traditional
documentation over AI transcription). A human professional retains ultimate decision-making authority. - Access: You may request data relevant to the use of AI in your care by contacting
info@youravondentist.com
Our Commitment to Privacy
Avon Dental takes patient privacy seriously and implements the following safeguards:
- Use of secure, encrypted electronic health record (EHR) systems.
- Employee training on HIPAA compliance and patient confidentiality.
- Regular review of privacy practices and security protocols.
Messaging Terms & Conditions
You agree to receive informational messages (appointment reminders, account notifications, etc.) from
Avon Dental. Message frequency varies. Message and data rates may apply. For help, reply HELP or
email us at info@youravondentist.com. You can opt out at any time by replying STOP.
Consent & Opt-out Instructions
Mobile information will not be shared or sold to third parties/affiliates for marketing/promotional
purposes. All the above categories exclude text messaging originator opt-in data and consent; this
information will not be shared with any third parties.
Cookies and Online Technology
When you visit our website, we may use cookies to improve your experience. This information is used
solely to enhance site functionality and is never sold to unauthorized parties.
Questions or Concerns? Contact Us
If you have any questions, concerns, or complaints regarding your privacy or this Notice, you may contact
us at:
Avon Dental 50 Buck Creek Rd, Suite 305, Avon, CO 81620 (970) 393-5128 |
info@youravondentist.com
Complaint: You can file a complaint if you feel we have violated your rights by contacting the
office above or the Department of Health and Human Services Office for Civil Rights at 200
Independence Ave, SW, Room 509F HHH Bldg., Washington, D.C. 20201, calling
1-877-696-6775, or visiting: www.hhs.gov/ocr/privacy/hipaa/complaints/. We will not retaliate
against you for filing a complaint.
Avon Dental
PRIVACY POLICY
Last modified: February 23, 2026
Introduction
Avon Dental (the “Company” or “We“) is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the Company’s website, https://www.youravondentist.com/, (“Website“), and governs data collection and usage. This privacy policy has been compiled to better serve those who are concerned with how their “Personally identifiable information” (“PII“) is being used online. PII, as used in United States privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your PII in accordance with our Website. By using the Website, you consent to the data practices described in this privacy policy.
This policy applies to information we collect:
- On the Website;
- In email, text, and other electronic messages between you and the Website;
- Through any mobile and/or desktop applications you download from the Website, which provide dedicated non-browser-based interaction between you and the Website; and
- When you interact with our advertising and applications on third-party websites and services if those applications or advertising include links to this policy.
It does not apply to information collected by:
- Use offline or through any other means, including on any other website operated by the Company or any third party; or
- Any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Website.
Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, you must not access the Website. By accessing or using this Website, you agree to this privacy policy. This policy may change from time to time (see Changes to Our Privacy Policy Section below). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check this policy periodically for updates.
Children Under the Age of 19
Our Website is not intended for children under 19 years of age. No one under age 19 may provide any information to or on the Website. We do not knowingly collect personal information from children under 19. If you are under 19, do not use or provide any information on this Website or on or through any of its features, do not register for an account on the Website, make any purchases through the Website, use any of the interactive or public comment features of this Website or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 19 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 19, please contact us at the email address at the bottom of this Privacy Policy.
Information We Collect About You and How We Collect It
We collect several types of information from and about users of our Website, including information:
- by which you may be personally identified, such as name, postal address, e-mail address, telephone number and any other identifier by which you may be contacted online or offline (“personal information“);
- that is about you, but individually does not identify you; and/or
- about your internet connection, the equipment you use to access our Website and usage details.
We collect this information:
- Directly from you when you provide it to us; and/or
- Automatically as you navigate through the site. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.
Information You Provide to Us.
The information we collect on or through our Website may include:
- Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, subscribing to our services, purchasing a membership, posting material, or requesting further services. We may also ask you for information when you report a problem with our Website.
- Records and copies of your correspondence (including email addresses) if you contact us.
- Your responses to surveys that we might ask you to complete for research purposes.
- Details of transactions you carry out through our Website and of the fulfillment of your orders.
- Your search queries on the Website.
Consumer information will not be shared with third parties for marketing purposes.
Information We Collect Through Automatic Data Collection Technologies.
As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:
- Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.
- Information about your computer and internet connection, including your IP address, operating system, and browser type.
The information we collect automatically is statistical data and may include personal information, but we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:
- Estimate our audience size and usage patterns.
- Store information about your preferences, allowing us to customize our Website according to your individual interests.
- Speed up your searches.
- Recognize you when you return to our Website.
The technologies we use for this automatic data collection may include:
- Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.
- Flash Cookies. Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies.
- Web Beacons. Pages of our Website and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).
- Google Analytics. We use Google Analytics, including Google Analytics Demographics and Interest Reporting to collect information about our Website users. This data helps us make informed website improvements and make the website more useful to you. The types of information collected may include the date and time of your visit; the website pages that you view; the address of the website you came from prior to your visit to the Website; and your age, gender and interests (as indicated by Google). Using Google Ad Settings you may opt out of Analytics for Display Advertising and customize Google Display Network ads. You may also use Google Analytics’ currently available opt-outs for the web. For additional details on Google’s own Privacy Policy, please visit https://policies.google.com/privacy?hl=en.
Third-Party Use of Cookies and Other Tracking Technologies
We use Google Ads to advertise our services across the Internet. Google Ads remarketing will display relevant advertisements tailored to you based on what parts of the Website you have viewed by placing a cookie on your computer or device. This cookie does not in any way identify you or give access to your computer or device. The cookie is used to say, “this person visited this page, so show them advertisements relating to that page.” Google Ads remarketing allows us to tailor our marketing to better suit your needs and only display advertisements that are relevant to you. For additional details on Google’s own Privacy Policy and how you can opt out of Google’s use of cookies, please visit https://policies.google.com/privacy?hl=en.
We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly.
How We Use Your Information
We use information that we collect about you or that you provide to us, including any personal information:
- To present our Website and its contents to you.
- To provide you with information, products, or services that you request from us.
- To fulfill any other purpose for which you provide it.
- To provide you with notices about your account/subscription, including expiration and renewal notices.
- To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
- To notify you about changes to our Website or any products or services we offer or provide through it.
- To allow you to participate in interactive features on our Website.
- In any other way we may describe when you provide the information.
- For any other purpose with your consent.
We may use the information we have collected from you to enable us to display advertisements to our advertisers’ target audiences. Even though we do not disclose your personal information for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria.
Disclosure of Your Information
We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.
We may disclose personal information that we collect or you provide as described in this privacy policy:
- To our subsidiaries and affiliates.
- To contractors, designers, service providers, and other third parties we use to support our business.
- To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of the Company’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by the Company about our Website users is among the assets transferred.
- To fulfill the purpose for which you provide it.
- For any other purpose disclosed by us when you provide the information.
- With your consent.
We may also disclose your personal information:
- To comply with any court order, law, or legal process, including responding to any government or regulatory request.
- To enforce or apply our Terms of Use, https://www.youravondentist.com/website-terms-of-use/, and other agreements, including for billing and collection purposes.
- If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of the Website, our users, our customers, or others.
Choices About How We Use and Disclose Your Information
We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:
- Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe’s website. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.
- Disclosure of Your Information for Third-Party Advertising. If you do not want us to share your personal information with unaffiliated or non-agent third parties for promotional purposes, you can opt-out by sending us an email with your request to info@youravondentist.com.
We do not control third parties’ collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative (“NAI“) on the NAI’s website.
Accessing and Correcting Your Information
You may also send us an email at info@youravondentist.com. to request access to, correct or delete any personal information that you have provided to us. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
Additional Privacy Rights for Residents of Certain States
California, Colorado, Connecticut, Utah and Virginia have enacted laws which permit users of our Website that are residents in these respective states to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to info@youravondentist.com.
Data Security
We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
UNFORTUNATELY, THE TRANSMISSION OF INFORMATION VIA THE INTERNET IS NOT COMPLETELY SECURE. ALTHOUGH WE DO OUR BEST TO PROTECT YOUR PERSONAL INFORMATION, WE CANNOT GUARANTEE THE SECURITY OF YOUR PERSONAL INFORMATION TRANSMITTED TO OUR WEBSITE. ANY TRANSMISSION OF PERSONAL INFORMATION IS AT YOUR OWN RISK. WE ARE NOT RESPONSIBLE FOR CIRCUMVENTION OF ANY PRIVACY SETTINGS OR SECURITY MEASURES CONTAINED ON THE WEBSITE.
Changes to Our Privacy Policy
It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users’ personal information, we will notify you by email to the primary email address specified in your account and/or through a notice on the Website home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.
Contact Information
To ask questions or comment about this privacy policy and our privacy practices, contact us at: info@youravondentist.com.
I:\607\73\002\008 Privacy Policy.docx
